musicSPARK Mtg Minutes 8.11.10

MusicSpark Notes: Humble Pie 8/11/10

Mary Ellis has a new updated print out of the Music Lineup spreadsheet.

*On Thursday and Sunday, some venues have only single confirmed acts. Consolidation of these events needs to be addressed.

* King’s Saturday lineup only has two bands. Adding The New Euphemism to this line up. Need to select a 4th band to ensure coverage.

* Details to cover for finalizing confirmation of various venues:

Blue Bar– need to make sure they have contact information for their bands

Buku– need to finalize their confirmation.

Deep South– need to finalize confirmation. Need to verify their acceptance of acts booked before promotional push.

The Hive/ Busy Bee– finalize confirmation

King’s– check in with them

Mosaic– need clarification as to what is actually happening there. No musicSPARK acts currently booked there.

Two T’s– make sure they have contact information for their bands.

White Collar– CircusSpark and Burlesque show happening there.

*Sponsorship Updates: Chico Spoke with Katrina @ Raleigh Times– need to send a food contribution proposal for Hargett St. stage.

Need to organize Sponsorship information to ensure acknowledgement of donors:

Current list:

Cherry Huffman– $250

PBR– $150

Music on the Porch– Stage for Hargett St. area

WKNC– Donor Announcements

Dos Tequitos– food

Harry’s Guitars– Backline Amps

The Shed– Posters

Megan Henderson– Promotional writing, Match Books, Fish Fry design

New Romance– 2 fundraisers– Fish Fry @ Landmark, Disco Inferno

Joe Van Gogh

Others not listed (Mary has full list)

*Logistics– Have set up and tear down commitment from Music on the Porch for Hargett St. stage. Have asked for tents for soundbooth and stage. We will be using a secure Pod for behind the stage– from MusicSpark budget. Need to coordinate the use of electricity for Hargett St. stage.

* Promotions– need to start Promoting the fundraiser events– Fish Fry in 18 days.

Donor announcement has been submitted to WKNC– Ryan to read?

Megan has pulled Language from SPARKcon and musicSPARK pages to create a news release. Can’t list every band in the news release– need to determine which bands to highlight in these materials. Main goal to direct people to the website– Website needs to be updated.

Poster idea–Mary Ellis to request tweak in design.

One week from now target date to begin promotions.

General MusicSpark posters to list bands in Alphabetical Order. Venue specific posters to list them by order of appearance.

Question: Are any of the venues going to be put off by promoting in advance of their official sanction of the booking? Need to determine which ones might, and make sure all communication is handled.

Facebook: MusicSpark facebook promotions should concentrate on promoting the whole event, with promoting the individual events being a secondary concern (at least on Facebook). Think of the Facebook angle as more of a reminder.

Printable Versions of the Schedule should be readily available on the website– using our current spreadsheet as a template.

iPhone App will be in place, based on Google Calendar, to display events.

Next meeting @ Landmark on Thurs. the 19th at 7:00.